Everything AperioFlow does, one chapter at a time. Each chapter describes what the app does today, with screenshots taken from a demo organisation that holds made-up data. Most chapters link to a short narrated video guide that shows the same steps.
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Getting started
- Getting startedCreate your account, make your first project, plan it in phases and tasks, and bring in your team.
- Signing inSign in to AperioFlow, use two-factor codes, accept an invitation and reset a forgotten password.
- Finding your way aroundThe main menu, search, keyboard shortcuts, switching organisations and how the app keeps itself up to date.
Planning work
- ProjectsThe Projects page, its stats and issues panel, creating and editing a project, task keys, repository links and deleting a project.
- Phases, tasks and subtasksPlan a project in phases, tasks and subtasks, how status and progress roll up, repeating tasks, blockers, and the waiting and regular sections.
- Project viewsSee a project as a list, board, table, calendar or timeline, use milestones, save table views and change many tasks at once.
- Comments and mentionsDiscuss a task in its comments, format them with Markdown, mention a teammate, and edit or delete a comment.
- My work and WaitingSee every task assigned to you, and every task waiting on the owner, waiting on a reply or recurring, across all projects.
- LabelsMake coloured labels for tasks, put them on tasks one at a time or in bulk, and filter projects and lists by label.
- Importing and exporting tasksExport a project's tasks and subtasks as a CSV spreadsheet, and import tasks from a CSV file into a phase.
Errors and issues
Monitoring
- Monitors and heartbeatsWatch a website or API, a cron job or a backup, see each monitor's state, and get told when something breaks.
- Incidents, maintenance and alertsHow incidents open and close, maintenance windows, who gets alert emails, alert webhooks and their signed payload.
- CoolifyWatch your Coolify applications and databases with a read-only token, and turn Coolify's own notifications into issues.
- Status pagesPublish a page that shows customers what is working and what is not, write incidents, and choose what search engines see.
Your organisation
- Members and rolesInvite people, choose their roles, change or remove them, and what viewers, members, admins and owners can each do.
- Organisation settingsRename the organisation, set GitHub Actions minutes and GitGuardian options, notes for AI assistants, secrets, and export or delete the organisation.
- Plans and billingWhat the Free, Solo and Team plans include, upgrading, changing or cancelling a plan, and what happens when you are over a limit.
- The activity logEvery change in the organisation, who made it, from where and when, for admins and owners.
- GitHub and Actions minutesTrack the GitHub Actions minutes your repositories use, give each project an allowance, and link pull requests to tasks.
- Working in more than one organisationBelong to several organisations, switch between them, and what belongs to each.
Your account
Apps and integrations
Help
API reference
- The API and AI assistantsAPI keys, the REST API, errors, paging, idempotency, the OpenAPI file, heartbeat and ingest addresses, and connecting an AI assistant.
- API: projects, phases and tasksEvery endpoint for projects, phases, tasks, subtasks, sections, labels, comments, the activity log and CSV import and export.
- API: errors, issues and pushEvery endpoint for reporting errors, reading and changing issues, and web push subscriptions.
- API: monitors, alerts and CoolifyEvery endpoint for monitors, heartbeats, maintenance windows, alert emails, webhooks and the Coolify connection.
- API: status pages and incidentsEvery endpoint for status pages and the incidents written on them, available while status pages are switched on.
- API: organisation, members and billingEvery endpoint for the organisation, members and invitations, API keys, billing, GitHub and Actions minutes.
- API: your account and sessionsEvery endpoint for your own account: profile, password, two-factor, passkeys, sessions, devices, notices and exports.
- API: objects and fieldsEvery object the API sends and accepts, with each field, its type and its rules.